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Making Help Sheets with Screenshots 2 [Mac version]

Blue iMac iMac

Making screen snapshots

The iMac has several different ways of allowing you to grab bits of the screen so that you can paste them into documents. This can be very useful when preparing ‘how to’ sheets for students or colleagues.  My thanks to Marilyn Jeffries for this.
Note: the Command Key is the Apple Key Apple key
Type of screenshot Where it is saved Keys
1. The whole screen As a file called Picture 1, Picture 2 etc Command Shift 3
2. The whole screen Copied to the clipboard Command Control Shift 3
3. A section of the screen: draw around the part you want when a crosshair cursor appears. As a file called Picture 1, Picture 2 etc Command Shift 4
4. A section of the screen: draw around the part you want when a crosshair cursor appears. Copied to the clipboard Command Control Shift 4
5. An active window: click on the selected window when a target cursor appears. Copied to the clipboard Caps Lock > Command Shift 4

Making the help sheet

1.  Open your target program e.g. Photoshop

2.  Work through the procedure you want to explain to your students once or twice to clarify the steps involved.

3.  Go through the procedure again using one of the above methods to make screen shots of the main stages [I prefer method 3 because the picture files are stored on the desktop for easy access and I can crop the shot to size immediately without having to use photo-editing software].

4.  Open your word processing program e.g. AppleWorks and type in the instructions step by step

5.  When the written instructions are complete, drag the screenshots onto the page and resize or reposition

Incorporating Graphics into AppleWorks

There are 2 kinds of objects that can be incorporated into text in AppleWorks: Inline and Floating.

  • Floating objects are more flexible and text can be wrapped around them.
  • To specify how text wraps around an object, select it and choose Text Wrap from the Options Menu and specify how you want it to wrap.
  • If the Options menu is not available, it is an Inline Object.
  • To change an Inline Object to a Floating Object, select it, and then choose Cut from the Edit menu. Click on the Arrow in the Tools Window and finally go to Edit > Paste. The Options Menu should now be available.
  • If the Tools Menu is not visible, go to Window > Show Tools.

 

Complit Press has an excellent set of tutorials on AppleWorks, published by Computer Literacy Press,  samples of which can be downloaded for free in PDF format:

http://www.complitpress.com/AppleWorks/aw6contents.html

© RKM 2002 - 2007

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