Start PowerPoint

1. Click the Start button

2. Go to Programs and click on Microsoft PowerPoint

3. Or double click on the PowerPoint icon on your desktop

Make a new presentation

When you first open the program, the PowerPoint dialog box offers four different ways to create a presentation:

• AutoContent wizard creates a set of slides from a choice of themes
• Template creates slides from ready designed slide sets for standard presentation
• Blank presentation allows you to design slides from scratch
• Open an existing presentation allows you to modify one that you have already created

1. Choose Blank Presentation - OK

2. Choose an Auto Layout from the New Slide menu: select Title slide – OK. 

3. Type in the title of your presentation and a sub-heading or author. 

4. To format the overall style for your presentation, go to View > Master > Slide Master and click. Here you can edit the background colour/fill effect, the slide colour scheme and replace the default font. You can choose different colour backgrounds, or a picture as well as gradients/textures/patterns for your slides. These can be applied to all slides to create a coherent graphic identity, or each slide can be completely different. Try some now:  

   Go to Format > Replace Fonts

   Format > Slide Colour Scheme

   Format > Background > Apply to all. To return to your slide show click on the small single slide icon at the bottom of the screen. 

5. Save your work: File > Save As > choose directory and name > OK. 

6. Add a new slide: click on the New Slide icon or Insert - New slide - Blank. 

7. Add a picture to your slide: Insert > Picture > Clip Art/From File (Clip Art > Find > Insert). Format it by positioning, resizing, cropping etc. 

8. Add a text box and type in some text. Format the text box.

TIP

If you insert a picture as a background, select  Draw > Order > Send to Back on the Drawing Toolbar so that text floats in front. You can make a picture recede by choosing the Tone icon on the Picture Toolbar. Select Watermark from the menu.

View options

There are five different ways to view your presentation, which are accessed by the buttons shown at left. These are located at the bottom-left of the screen.

Normal view  - contains three panes: the outline pane, the slide pane, and the notes pane. These panes let you work on all aspects of your presentation in one place. You can adjust the size of the different panes by dragging the pane borders.

Outline pane   Use the outline pane to organize and develop the content of your presentation. You can type all of the text of your presentation and rearrange bullet points, paragraphs, and slides.
Slide pane   In the slide pane, you can see how your text looks on each slide. You can add graphics, movies, and sounds, create hyperlinks, and add animations to individual slides.
Notes pane   The notes pane lets you add your speaker notes or information you want to share with the audience

Outline view

Slide sorter view - you see all the slides in your presentation on screen at the same time, displayed in miniature. This makes it easy to add, delete, hide and move slides, add timings, and select animated transitions for moving from slide to slide. You can also preview animations on multiple slides by selecting the slides you want to preview and then clicking Animation Preview on the Slide Show menu.

Slide Show view - allows you to see the complete presentation with animation and sound effects you have added

Top 

3.      Listen and click Stop when sound ends: Edit > Delete after current position etc

4.      Add effects e.g. volume, echo

5.      Close by clicking on the x in the corner

6.      Move the loudspeaker icon and re-size

Top 

Add a voice narration

You can add a spoken commentary to one or all of the slides in your presentation. To do this procedure, you'll need a microphone. Some PCs have one built in.

1. On the Slide Show menu, click Record Narration.

2. A dialog box appears showing the amount of free disk space and the number of minutes you can record.

3. If this is the first time you are recording, click Set Microphone Level and follow the directions to set your microphone level.

4. To insert the narration on your slides as an embedded object (saved with the presentation) and to begin recording, click OK.

5. Advance through the slide show, and add narration as you go.

6. At the end of the show, a message appears: to save the timings along with the narration, click Yes; to save only the narration, click No.

A sound icon appears in the lower-right corner of each slide that has narration.

Notes

• When you run the slide show, the narration will automatically play with the show. To run the slide show without narration, click Set Up Show on the Slide Show menu, and then select the Show without narration check box.
• Because you can't record and play sounds at the same time, while you're recording the narration, you won't hear any other sounds you have inserted in your slide show.
  

Top 

Make a Hyperlink

You can link an object or text on the slide to a site on the World Wide Web or to another file in this way:

1. Select the text or item you want to link from.

2. Click on the Hyperlink icon or choose Insert > Hyperlink > Link to file or URL

3. Make sure that the Use Relative Path box is ticked.

4. Type in the URL of the internet site you want to link to, or ...

5. Click on Browse and navigate to the file you want to link to, select it and choose OK

6. Click OK in the main window.

7. The link will work in View Show mode, but not in Edit mode.  

Add a Hot Spot Button

1. If you want a button to activate a hot spot hyperlink, go to Slide Show > Action Buttons and select an appropriate button

2. Your cursor changes to a cross: draw the button on the page.

3. In the Action Button window with either the Mouse Click or Mouse Over tab to the front, select Action on click, Hyperlink to and either scroll through the drop down menu or keep the default option given > OK

4. Right click and select Format Autoshape to change colour, line etc.  

5. Save your work!

For more a more detailed tutorial on hyper-linking in Word and PowerPoint click here

Top

Animate your slides 

1. Choose any slide. Click on a picture or text with the right mouse button.
2. Select Custom animation from the pop up menu
3. Use this dialog box to edit how you want each object (text box, picture, graph etc) to appear on the screen:
   

5. Click on the Preview button to see how it will look.

6. Click on OK when finished and repeat steps 1 - 5 for every object that you want to animate.

Top 

Add slide transition effects   

In order to set up timings for your slides and to dictate how they change from one to another go to Slide show > Slide transition and use the following dialog box

1. To run your show, go to Slide show > View show
2. Click the left mouse button to make each object appear and to advance to the next slide

TIP

Don't go overboard with a mix of transition  and animation effects: less is more. 

View the show

1. Check through to trouble-shoot any problems: click on the View Slide Show icon
2. You can exit the show at any time by right clicking on the screen and selecting the End Show option
3. You can also right click and choose to go to the previous slide etc or you can use the Page Up and Page Down buttons on your keyboard to navigate manually. NB The show will start at the slide you were on when you clicked the icon, so make sure you start on No 1
4. To edit the slide sequence or to hide any slides in order to differentiate the presentation go to Slide Sorter view.

Print options 

1. If you want to provide handouts to support your presentation go to File > Print > Print what
2. Choose Handouts and select how many slides you want per page, in vertical or horizontal order and with or without notes
3. You also have options to print Slides (on paper or acetate), or Notes pages or Outline view.

© RKM 2002 - 2004

Home - Animation - Video - Projects - Image Manipulation - IWBs - Interactive - Presentations - Multimedia Tutorials - Other Tutorials - Art Links - Gallery - About